Payroll Bulletins

These bulletins are designed to provide the reader with important information regarding several state payroll issues.

2024

Volume Formats Publish Date Topics
2024-12 [PDF] [Word] November 15, 2024
  • 2024 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life
2024-11 [PDF] [Word] November 4, 2024
  • Unadjudicated Flex Account Claims
  • 2024 W2 Distribution Form
2024-10 [PDF] [Word] August 22, 2024
  • VRS Retirement Billing Recon – Hybrid Rate Separation
  • Other Retirement Reminders
  • Base Pay/RGS Comparison Report
  • Coming Soon – Additional Shift Codes
2024-09 [PDF] [Word] June 11, 2024
  • FY 25 Salary Expenditure Code Update
  • Healthcare Recon Report
  • HCM Updates
2024-08 [PDF] [Word] May 28, 2024
Revised: 5/29/2024
  • FY 25 Benefit/Deduction Rates
  • FY 25 Healthcare Rates
2024-07 [PDF] [Word] May 20, 2024
Revised: 6/03/2024
  • Payroll Processing – FYE 2024
  • Guidelines for June 10, 2024, Legislative Salary Increase
  • VRS Rate Separation
2024-06 [PDF] [Word] May 16, 2024
  • Involuntary Deduction Reminders and Changes
2024-05 [PDF] [Word] April 12, 2024
  • VRS Rate Separation
  • Cardinal HCM Processing
  • Cardinal HCM Reports and Data Queries
  • Balance Adjustment Reminders
  • W2C Request Reminders
  • Overpayment Reminders
2024-04 [PDF] [Word] February 12, 2024
  • Cardinal HCM Processing and Job Aids
  • Cardinal HCM Reports and Data Queries
2024-03 [PDF] [Word] January 29, 2024
  • W-4 Exemption Reset
2024-02 [PDF] [Word] January 22, 2024
  • W-2s for Other States
  • Create State W-2 Files
  • Create State W-2 PDF Forms
2024-01 [PDF] [Word] December 12, 2023
  • 2024 Calendar Year Payroll Operations
  • Payroll Accounting
  • Payroll Deductions
  • Year End Leave Processing
  • Payroll Contact Personnel

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2023

Volume Formats Publish Date Topics
2023-09 [PDF] [Word] November 29, 2023
  • PAYROLL PROCESSING - CALENDAR YEAR-END 2023
  • Issues Requiring Special Attention
  • Key Dates
  • Balance Adjustments
  • Uncollected FICA Collected for/by Another Agency
  • Returned Payment Processing
  • Preparing for W2s
  • CYE Reports
2023-08 [PDF] [Word] November 6, 2023
  • 2023 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life
2023-07 [PDF] [Word] November 3, 2023
  • Unadjudicated Flex Account Claims
  • CYE Training
  • 2023 W2 Distribution Forms
2023-06 [PDF] [Word] October 23, 2023
  • Updated DC Plans Correction Policies
  • HCM Update
  • Changes to the Health Reconciliation Process
2023-05 [PDF] [Word] August 8, 2023
  • Cash Match
  • VRS DCP Payroll Guide
  • Employee State Tax Set Up
  • Other Cardinal Updates
2023-04 [PDF] [Word] June 6, 2023
  • General Guidelines for June 10, 2023, Salary Increase
2023-03 [PDF] [Word] June 5, 2023
  • FY 24 Benefit/Deduction Rates
  • FY 24 Healthcare Rates
2023-02 [PDF] [Word] May 19, 2023
  • Payroll Processing – FYE 2023
2023-01 [PDF] [Word] January 3, 2023
  • 2023 Calendar Year Payroll Operations
  • Payroll Accounting
  • Payroll Deductions
  • Year End Leave Processing
  • Payroll Contact Personnel

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2022

Volume Formats Publish Date Topics
2022-13 [PDF] [Word] November 29, 2022
  • Unadjudicated Flex Account Claims
  • Payments to Mission Square Outside of HCM for MOFs
2022-12 [PDF] [Word] November 28, 2022
  • 2022 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life
2022-11 [PDF] [Word] September 9, 2022
Revised: 9/15/2022
  • Release 3 Go-Live
  • HCM Pay Cycle Calendars
  • HCM Payroll Certification form
2022-10 [PDF] [Word] August 25, 2022
  • HCM Pay Group Change
2022-09 [PDF] [Word] August 10, 2022
  • HCM Paycheck History Report
  • HCM New Hire Reporting
  • SPO SharePoint Update
2022-08 [PDF] [Word] July 13, 2022
  • HCM Update Reports Data Queries
2022-07 [PDF] [Word] June 11, 2022
  • General Guidelines for July 2022 Salary Increase
  • Release 3 Agencies
  • HCM Agencies
2022-06 [PDF] [Word] June 8, 2022
  • HCM Updates – Garnishments
  • HCM Updates – Payroll Processing
2022-05 [PDF] [Word] May 31, 2022
Revised: 7/8/2022
  • FY 23 Benefit/Deduction Rates
  • FY 23 Healthcare Rates
2022-04 [PDF] [Word] May 31, 2022
  • 2022 Fiscal Year-End Processing: Release 3 Agencies
2022-03 [PDF] [Word] March 15, 2022
  • Release 1 and Release 2 Agencies
  • Direct Deposit Prenote Update
  • Fed Tax Table
  • SPOT Update
2022-02 [PDF] [Word] March 15, 2022
  • Release 2 Go-Live
  • HCM Pay Cycle Calendars
  • HCM Payroll Certification form
2022-01 [PDF] [Word] January 3, 2022
  • 2022 Calendar Year Payroll Operations and Leave Processing
  • Payroll Accounting
  • Payroll Deductions
  • Year End Leave Processing
  • Payroll Contact Personnel
  • Payroll Production and Certification Schedules

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2021

Volume Formats Publish Date Topics
2021-13 [PDF] [Word] December 13, 2021
  • CALENDAR YEAR-END 2021 - Reconciliation and Certification
  • Payroll Adjustments
  • Miscellaneous Exception Reports
  • Summary of Quarterly and YTD Reports
  • Certification/Reconciliation Reminders
  • Year-End Certification
  • W-2 Form Contents
2021-12 [PDF] [Word] December 9, 2021
  • PAYROLL PROCESSING - CALENDAR YEAR-END 2021
  • Issues Requiring Special Attention
  • Key Dates
  • 2021 CYE Payroll Processing
  • Miscellaneous Exception Reports
  • Year-End Leave Processing
2021-11 [PDF] [Word] December 8, 2021
  • Unadjudicated Flex Account Claims
  • Dependent Care Deductions in Excess of IRS Max
  • Uncollected FICA
  • Employer-Paid FICA
2021-10 [PDF] [Word] November 25, 2021
  • 2021 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life (Applies to HCM Payroll and CIPPS agencies)
2021-09 [PDF] [Word] November 25, 2021
  • Medical Loss Ratio – Optima Health Rebates
2021-08 [PDF] [Word] September 23, 2021
  • SPO SharePoint
  • DocuSign – CIPPS/Payline/ PAT Security and FO Proxy Requests
2021-07 [PDF] [Word] September 8, 2021
  • Release 1 Go-Live
  • HCM Pay Cycle Calendars
  • HCM Payroll Certification form
2021-06 [PDF] [Word] July 19, 2021
  • Virginia Overtime Wage Act
2021-05 [PDF] [Word] June 7, 2021
  • General Guidelines for June 2021 Salary Increase
2021-04 [PDF] [Word] May 13, 2021
  • 2021 Fiscal Year-End Processsing
  • Payroll Processing – FYE 2021
  • Benefit/Deduction Rates
  • FY 22 Healthcare Rate Tables Revised: Aug 30, 2020
2021-03 [PDF] [Word] April 20, 2021
  • VCSP Tuition Track Portfolio
  • VEC Quarterly Filing Reminders
  • Electronic Payments for KY and DC Withholding Taxes
  • Minimum Wage Increase
  • WV Martial Status on H0ATX
2021-02 [PDF] [Word] March 10, 2021
  • Cardinal HCM Clean Up
  • DOE Student Loan Garnishments
  • Change in Taxability of Student Loan Repayment Sign-On Bonus
2021-01 [PDF] [Word] December 28, 2020
  • 2021 Calendar Year Payroll Operations and Leave Processing
  • Payroll Accounting
  • Payroll Deductions
  • Year End Leave Processing
  • Payroll and Leave Contact Personnel
  • Payroll Production and Certification Schedules

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2020

Volume Formats Publish Date Topics
2020-20 [PDF] [Word] December 15, 2020
  • CALENDAR YEAR-END 2020 - Reconciliation and Certification
  • Payroll Adjustments
  • Miscellaneous Exception Reports
  • Summary of Quarterly and YTD Reports
  • Certification/Reconciliation Reminders
  • Year-End Certification
  • W-2 Form Contents
2020-19 [PDF] [Word] December 7, 2020
  • Unadjudicated Flex Account Claims
  • Dependent Care Deductions in Excess of IRS Max
  • Uncollected FICA
  • Employer-Paid FICA
2020-18 [PDF] [Word] December 1, 2020
  • Payroll Processing – Calendar Year End 2020
  • Issues Requiring Special Attention
  • Key Dates
  • 2020 CYE Payroll Processing
  • Miscellaneous Exception Reports
  • Year-End Leave Processing
  • Payroll Operations Calendar
2020-17 [PDF] [Word] November 30, 2020
  • Premium Holiday
2020-16 [PDF] [Word] November 25, 2020
  • Medical Loss Ratio - Optima Rebates
2020-15 [PDF] [Word] November 12, 2020
  • 2020 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life
  • Wage Employees with Defined Contributions – Update Employment Separation Date in EZLink
2020-14 [PDF] [Word] September 29, 2020
  • Cardinal HCM Clean Up
  • Deferral of Employee OASDI
  • Update to IRS Lock In Letter Changes for 2020
  • VEC Paperless
  • DOE Student Loan Garnishments
2020-13 [PDF] [Word] September 1, 2020
  • IRS Lock In Letter Changes for 2020
  • Employees Eligible for 457 Deferred Comp Plan
2020-12 [PDF] [Word] June 29, 2020
  • Quarterly Certification/Reconciliation Reminders
2020-11 [PDF] [Word] June 3, 2020
  • Virginia State Employee Loan Program Reminders
2020-10 [PDF] [Word] June 1, 2020
  • Temporary Workforce Reduction (TWFR) Payroll Guidelines
2020-09 [PDF] [Word] May 6, 2020
Bulletin Revised
Nov 02, 2020
  • Payroll Processing – FYE 2020
  • Benefit/Deduction Rates
  • FY 21 Healthcare Rate Tables
  • Payroll Operations Calendar – June – December 2020
2020-08 [PDF] [Word] May 19, 2020
  • Shared Savings Incentives
  • DOE Student Loan Garnishments
  • WW Subsidies
  • Change to Bi-Weekly Cert Schedule
2020-07 [PDF] [Word] April 16, 2020
  • PHEL and FFCRA in TAL
  • DOA Spreadsheets
  • Weight Watchers Subsidies
2020-06 [PDF] [Word] April 6, 2020
  • Families First Coronavirus Response Act:
  • Emergency Paid Sick Leave Act
  • Emergency Family & Medical Leave Expansion Act
2020-05 [PDF] [Word] March 30, 2020
  • Direct Deposit Mandate Effective Immediately
2020-04 [PDF] [Word] March 30, 2020
  • Special Pay Code for Public Health Emergency Leave
  • Suspension of Garnishments from DOE
2020-03 [PDF] [Word] February 6, 2020
  • 2020 W-4 Changes
2020-02 [PDF] [Word] January 6, 2020
  • Auto-Escalation for Hybrid Voluntary Contributions Effective January 1, 2020
2020-01 [PDF] [Word] January 3, 2020
Bulletin Revised
January 8, 2020
  • 2020 Calendar Year Payroll Operations and Leave Processing
  • Payroll Accounting
  • Payroll Deductions
  • Payroll and Leave Contact Personnel
  • Payroll Operations Calendars
  • Payroll Certification Schedule

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2019

Volume Formats Publish Date Topics
2019-10 [PDF] [Word] December 19, 2019
  • Direct Deposit Security
  • Reminder – Net Pay Direct Deposit Policy
  • CYE Adjustment Form
2019-09 [PDF] [Word] November 27, 2019
  • Payroll Processing – Calendar Year End 2019
  • Issues Requiring Special Attention
  • Key Dates
  • 2019 Payroll Processing
  • Miscellaneous Exception Reports
  • Payroll Operations Calendar
  • Year-End Processing
  • Year-End Leave Processing
  • W-2 Form Contents
  • Contact Information
  • Summary of Quarterly and Year-to-Date Reports
  • Attachments
2019-08 [PDF] [Word] November 22, 2019
  • Change in Process for Handling Unadjudicated Flex Account Claims
  • 2019 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life
2019-07 [PDF] [Word] September 6, 2019
  • Direct Deposit Security
  • Requests for Changes to W2s
  • Change in Refunding Employee Healthcare Premiums
  • VRS Hybrid Recons
  • Premium Holiday
  • Employee Position Numbers
2019-06 [PDF] [Word] May 30, 2019
  • PMIS Wage Employee Interface
  • Salary Increases Effective 6/10/2019
  • Non Cash Recruitment Bonus Processing (SP 057)
2019-05 [PDF] [Word] May 17, 2019
Bulletin Revised
June 12, 2019
  • Payroll Processing – FYE 2019
  • Change in Cert Deadline for July 5 Bi-Weekly Pay Date
  • Benefit/Deduction Rates
  • FY 20 Healthcare Rate Tables
  • Payroll Operations Calendar – June – November 2019
2019-04 [PDF] [Word] March 29, 2019
  • New Quarterly Certification Procedures and Forms
  • New Special Pay Code For Student Wages
2019-03 [PDF] [Word] March 22, 2019
Bulletin Revised
March 27, 2019
  • CIPPS Training Courses
  • CIPPS Intro – Certifying Officer
2019-02 [PDF] [Word] March 14, 2019
  • CIPPS Training Courses
  • Attachment HE-6 Optional Retirement Plans Data Retrieval
  • Tips for Contacting Us
  • Direct Deposit Security Reminder
  • PMIS to CIPPS New Hire Interface Update
2019-01 [PDF] [Word] January 2, 2019
Bulletin Revised
March 19, 2019
  • 2019 Calendar Year Payroll Operations and Leave Processing
  • Payroll Accounting
  • Payroll Deductions
  • Payroll and Leave Contact Personnel
  • Payroll Operations Calendars
  • Payroll Certification Schedule

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2018

Volume Formats Publish Date Topics
2018-17 [PDF] [Word] November 26, 2018
  • Payroll Processing – Calendar Year End 2018
  • Issues Requiring Special Attention
  • Key Dates
  • 2018 Payroll Processing
  • Miscellaneous Exception Reports
  • Payroll Operations Calendar
  • Year-End Processing
  • Year-End Leave Processing
  • W-2 Form Contents
  • Contact Information
  • Summary of Quarterly and Year-to-Date Reports
  • Attachments
2018-16 [PDF] [Word] November 14, 2018
  • Reclassification of Taxable Income for Flex Reimbursement Card Payments
  • 2018 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life
2018-15 [PDF] [Word] October 25, 2018
  • Medical Loss Ratio - Kaiser Rebates
2018-14 [PDF] [Word] October 15, 2018
  • Advanced Payroll Training
2018-13 [PDF] [Word] October 10, 2018
  • SmartShopper Shared Savings Program
  • New Direct Deposit Stop Payment Form
2018-12 [PDF] [Word] September 25, 2018
  • New Special Pay 057 - Non Cash Recruitment Bonus
  • Leave Share Processing
  • Payline Reminders
  • H0BB1 Screen Update
  • IRS Update – Moving and Relocation
2018-11 [PDF] [Word] September 14, 2018
  • CIPPS Introductory Payroll Training
  • CIPPS Introductory Leave Training
2018-10 [PDF] [Word] August 29, 2018
  • Guidelines for Issuing Employee IDs for New Hires
2018-09 [PDF] [Word] August 15, 2018
  • New Parental Leave Codes (CIPPS Leave Agencies)
  • Payroll Expenditure Update
  • Report 10 and Report 21 Update
2018-08 [PDF] [Word] July 20, 2018
  • Health Care Project & Activity ID Codes
  • New Parental Leave Codes (CIPPS Leave Agencies)
  • VNAV Duplicate Report U190 Update
  • Moving and Relocation Tax Status
  • Employee Loan Reminders/Change in Handling Returns
2018-07 [PDF] [Word] June 7, 2018
  • CIPPS Introductory Payroll Training
  • CIPPS Introductory Leave Training
  • Advanced Payroll Training
2018-06 [PDF] [Word] June 1, 2018
  • New Virginia529 (VA529) Payroll Deduction Assistant
2018-05 [PDF] [Word] May 18, 2018
  • 2018 Fiscal Year End Processing
  • Benefit/Deduction Rates
  • FY 19 Healthcare Rate Tables
  • Payroll Operations Calendar – June – November, 2018
2018-04 [PDF] [Word] April 13, 2018
  • Way 2 Go Card Reminders
  • CIPPS Conversion Requirements for Person Data
2018-03 [PDF] [Word] March 2, 2018
  • SUI Reporting for Employees Working Out of State
    • SUI Reporting Requirements
    • SUI Accounts Required 2018
    • Valid FIPS and Location Codes
    • Report U057
2018-02 [PDF] [Word] Febrary 23, 2018
  • New VRS Financial Wellness Program
  • U190 – VNAV/CIPPS Duplicate Transactions Report
2018-01 [PDF] [Word] December 27, 2017
  • 2018 Calendar Year Payroll Operations and Leave Processing

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2017

Volume Formats Publish Date Topics
2017-16 [PDF] [Word] November 29, 2017
  • Enhancements to the VNAV to CIPPS Interface
  • PMIS Role Codes for Political Appointees in DHRM Job Classification
  • VRS to Automate Enrollments to Fidelity and DCP
  • Online ORP Election in myVRS
  • Review VRS Working Examples
2017-15 [PDF] [Word] November 28, 2017
  • Holiday Schedule for Bi-Weekly Wage Certification
2017-14 [PDF] [Word] December 01, 2017
  • Changes to SUI Gross and SUI Taxable Calculations
2017-13 [PDF] [Word] November 14, 2017
  • Payroll Processing – Calendar Year End 2017
  • Issues Requiring Special Attention
  • Key Dates
  • 2017 Payroll Processing
  • Miscellaneous Exception Reports
  • Payroll Operations Calendar
  • Year-End Processing
  • Year-End Leave Processing
  • W-2 Form Contents
  • Contact Information
  • Summary of Quarterly and Year-to-Date Reports
  • Attachments
2017-12 [PDF] [Word] November 13, 2017
  • Medical Loss Ratio - Kaiser Rebates
2017-11 [PDF] [Word] November 2, 2017
  • Reclassification of Taxable Income for Flex Reimbursement Card Payments
  • 2017 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life
2017-10 [PDF] [Word] September 18, 2017
  • CIPPS Introductory Payroll Training
2017-09 [PDF] [Word] September 7, 2017
  • Internal Controls
  • General Guidelines for September 2017 Salary Increase
  • Optional Group Life Premium Update
  • Payline Garnishment & Vendor/Payee Request Reminders
  • U053/U077 PMIS/CIPPS Data Discrepancy Reports Run Schedule
 
2017-08 [PDF] [Word] June 30, 2017
 General Guidelines for July 2017 Salary Increase
 
2017-07 [PDF] [Word] June 23, 2017
 Special Reminders for July 3
  • July 3 Pay Date
  • VRS First Business Day
  • Mandatory Bi-Weekly Wage Payrolls
  • CIPPS Job Schedule
2017-06 [PDF] [Word] May 26, 2017
 New Process for Involuntary Deductions
  • Part 1 - Payline Utility
  • Part 2 - H0ZDC Set Up
    • Virginia Child Support
    • Deceased Payments
2017-05 [PDF] [Word] May 18, 2017
Bulletin Revised
June 6, 2017		 2017 Fiscal Year End Processing
  • Payroll Processing - FYE 2017
  • Benefit/Deduction Rates
  • FY 18 Healthcare Rate Tables
  • Payroll Operations Calendar - June - November, 2017
2017-04 [PDF] [Word] April 17, 2017
  • Policy Change for Net Pay Direct Deposit
2017-03 [PDF] [Word] April 7, 2017
  • Bi-Weekly Certification Schedule and Update
  • Monitoring 401(a)(17) Compensation Limits for ORPHE
  • PMIS/CIPPS Data Comparison
2017-02 [PDF] [Word] March 6, 2017
  • CIPPS Introductory Payroll Training
  • CIPPS Introductory Leave Training
  • "VRS-VSDP-Worker's Compensation and Payroll-Exploring the Jungle"
2017-01 [PDF] [Word] December 22, 2016
  • Payroll Accounting
  • Payroll Deductions
  • Payroll and Leave Contact Personnel
  • Calendar

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2016

Volume Formats Publish Date Topics
2016-14 [PDF] [Word] December 8, 2016
  • Hybrid Employee 457 Contribution Fact Sheet
  • 457 Plan Goal Monitoring
  • Auto Escalation for Hybrid Voluntary Contributions Effective January 1, 2017
  • Changes to Optional Retirement Plan for Higher Education Effective January 1, 2017
2016-13 [PDF] [Word] November 28, 2016
  • Mandatory Bi-Weekly Pay Cycles for Hourly Employees Required by FY18
2016-12 [PDF] [Word] November 22, 2016
 Payroll Processing - Calendar Year End 2016
  • Issues Requiring Special Attention
  • Key Dates
  • 2016 Payroll Processing
  • Miscellaneous Exception Reports
  • Payroll Operations Calendar
  • Year-End Processing
  • Year-End Leave Processing
  • W-2 Form Contents
  • Contact Information
  • Summary of Quarterly and Year-to-Date Reports
  • Attachments
2016-11 [PDF] [Word] October 31, 2016
  • Reclassification of Taxable Income for Flex Reimbursement Card Payments
  • 2016 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life
2016-10 [PDF] [Word] October 18, 2016
  • Agency Training Courses
  • Healthcare ATA Checker
2016-09 [PDF] [Word] September 26, 2016
  • CIPPS Introductory Payroll Training
  • CIPPS Introductory Leave Training
2016-08 [PDF] [Word] August 29, 2016
  • H0901 Clean Up
  • Way2Go Paycards
2016-07 [PDF] [Word] July 25, 2016
  • New NSSA Application
  • PMIS to CIPPS New Hire Interface Update
  • Request PIN from IRS
  • Fiscal Officer Proxy for Payroll Certifications
2016-06 [PDF] [Word] May 11, 2016
FYE Bulletin Revised May 17, 2016 -- Final Approved Retirement Rates		 2016 Fiscal Year End Processing
  • Payroll Processing - FYE 2016
  • Benefit/Deduction Rates
  • FY 17 Healthcare Rate Tables
  • Payroll Operations Calendar - June - November, 2016
2016-05 [PDF] [Word] May 9, 2016
  • VEC Multiple Worksite Reporting Update
  • CIPPS/FINDS No Longer Available When CARS Decommissioned
2016-04 [PDF] [Word] March 25, 2016
  • Employee Payments in Cardinal
  • Splitting Garnishment Payments
  • Health Insurance Recons Email Address
2016-03 [PDF] [Word] March 14, 2016
  • CIPPS Introductory Payroll Training
  • CIPPS Introductory Leave Training
  • Developing a Basic In-House Training Program
2016-02 [PDF] [Word] March 14, 2016
  • Pay Card Changes
  • Health Insurance Recons
  • Child Support
2016-01 [PDF] [Word] December 28, 2015
 2016 Calendar Year Payroll Operations And Leave Processing
  • Payroll Accounting
  • Payroll Deductions
  • Payroll and Leave Contact Personnel
  • Payroll Operations Calendars
  • Payroll Certification Schedule

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2015

Volume Formats Publish Date Topics
2015-13 [PDF] [Word] December 9, 2015
  • 2015 Imputed Income for Terminated OPR Participants Eligible for Continued Group Life
2015-12 [PDF] [Word] November 2, 2015
  • Reclassification of Taxable Income for Flex Reimbursement Card Payments
  • Name and Address Format Requirements
2015-11 [PDF] [Word] October 28, 2015 PAYROLL PROCESSING - CALENDAR YEAR-END 2015
  • Issues Requiring Special Attention
  • Key Dates
  • 2015 Payroll Processing
  • Miscellaneous Exception Reports
  • Payroll Operations Calendar
  • Year-End Processing
  • Year-End Leave Processing
  • W-2 Form Contents
  • Contact Information
  • Summary of Quarterly and Year-to-Date Reports
  • Attachments
2015-10 [PDF] [Word] September 2, 2015
  • CIPPS Introductory Payroll Training
  • CIPPS Introductory Leave Training
  • Developing a Basic In-House Training Program
2015-09 [PDF] [Word] August 7, 2015
  • Cardinal Payroll Project Update
  • Compensation Eligible for Deferral
  • Modifications to Report 855 and 857
  • CARS/FINDS Decommission
  • Collection of Flexible Reimbursement Funds Outside of Payroll
  • Return Policy for Closed VSELP Accounts
2015-08 [PDF] [Word] July 24, 2015
  • General Guidelines for August 2015 Salary Increase
  • Hybrid Request For Adjustment Review Form
  • Deduction Refunds: Employer along with Employee
  • Weight Watcher Reimbursements -- New Schedule
  • Reminder: Overtime Payment Audit Report
  • Reminder: Deferred Comp/Annuity Deductions from WC/STD-WC Benefits
  • Best Practice: Healthcare Payment from LWOP/WTA Employees
2015-07 [PDF] [Word] July 1, 2015
  • Roth 457 - Additional Supplemental Retirement Option
  • 2015 Payroll Conference
2015-06 [PDF] [Word] May 26, 2015
  • VNAV Reminders and Updates
  • Changes in State Payroll Operations Staffing
  • Roth 457 - Additional Supplemental Retirement Option
2015-05 [PDF] [Word] May 15, 2015
Revised June 02, 2015		 2015 Fiscal Year End Processing
  • Payroll Processing - FYE 2015
  • Benefit/Deduction Rates
  • FY 16 Healthcare Rate Tables
  • Payroll Operations Calendar - June - November 2015
2015-04 [PDF] [Word] April 20, 2015
  • Roth 403(b) Annuity Option
  • Supplemental Insurance Fee
2015-03 [PDF] [Word] April 7, 2015
Revised
April 10, 2015
  • CIPPS Training Courses
  • Payroll Course Information
  • Developing a Basic In-House Training Program
2015-02 [PDF] [Word] February 19, 2015
  • Deceased Pay Processing Update
  • Report 861, Employees to be Purged
2015-01 [PDF] [Word] December 8, 2014
 2015 Calendar Year Payroll Operations And Leave Processing
  • Payroll Accounting
  • Payroll Deductions
  • Payroll and Leave Contact Personnel
  • Payroll Operations Calendars
  • Payroll Certification Schedule

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2014

Volume Formats Publish Date Topics
2014-16 [PDF] [Word] December 4, 2014
  • PMIS to CIPPS New Hire Interface Update
  • Employee Payline Accounts
  • Virginia State Employee Loan Program
  • Terminated Employees with Child Support
  • Earnings Reclassification with Reciprocal State Taxation
2014-15 [PDF] [Word] November 18, 2014
  • 2014 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life
  • Administrative Fee on Hybrid, 457 and Cash Match Adjustments
2014-14 [PDF] [Word] November 5, 2014
  • Reclassification of Taxable Income for Flex Reimbursement Card Payments
  • Name and Address Format Requirements
2014-13 [PDF] [Word] October 28, 2014
 PAYROLL PROCESSING - CALENDAR YEAR-END 2014
  • Issues Requiring Special Attention
  • Key Dates
  • 2014 Payroll Processing
  • Miscellaneous Exception Reports
  • Payroll Operations Calendar
  • Year-End Processing
  • Year-End Leave Processing
  • W-2 Form Contents
  • Contact Information
  • Summary of Quarterly and Year-to-Date Reports
  • Attachments
2014-12 [PDF] [Word] October 8, 2014
Revised
October 21, 2014
  • PMIS to CIPPS Interface Enhancement: New Hires
2014-11 [PDF] [Word] September 3, 2014
  • CIPPS Training Courses
  • Payroll Course Information
  • Developing a Basic In-House Training Program
2014-10 [PDF] [Word] June 6, 2014
  • VRS Hybrid Opt-in for Plan 1 State Employees
  • Deleting Pending File Transactions
2014-09 [PDF] [Word] May 27, 2014
  • Cash Match System Enhancement
  • Deferred Compensation Processing Reminders
  • VRS Deduction Reminder - Less Than 12 Month Employees
  • Shift Pay System Enhancement
2014-08 [PDF] [Word] May 14, 2014
Revised
June 24, 2014
  • Payroll Processing - FYE 2014
  • Benefit/Deduction Rates
  • FY 15 Healthcare Rate Tables
  • Payroll Operations Calendar - June - November, 2014
2014-07 [PDF] [Word] May 5, 2014
  • Newest Member of State Payroll Operations
  • Foreign National Inquiries
  • Staffing in Foreign Countries
2014-06 [PDF] [Word] April 28, 2014
  • Virginia State Employee Loan Program (VSELP) Changes
2014-05 [PDF] [Word] March 26, 2014
Calendars Revised
April 1, 2014
  • VRS Hybrid Plan FAQs
    • New Hires
    • ORP-Eligible Employees
    • Purchase Prior Service (PPS)
    • Transfer Employees
    • Automated Reconciliation
    • Retirement Calculation Spreadsheet
  • Revised Payroll Operations Calendars, March - May
2014-04 [PDF] [Word] March 5, 2014
  • CIPPS Introductory Payroll Training
  • CIPPS Introductory Leave Training
  • Developing a Basic In-House Training Program
2014-03 [PDF] [Word] January 15, 2014
  • New Cash Match Report
2014-02 [PDF] [Word] January 3, 2014
Revised January 7, 2014
  • VRS Hybrid Retirement Plan
2014-01 [PDF] [Word] December 13, 2013
Revised January 31, 2014		 2014 Calendar Year Payroll Operations And Leave Processing
  • Payroll Accounting
  • Payroll Deductions
  • Payroll and Leave Contact Personnel
  • Payroll Operations Calendars
  • Payroll Certification Schedule

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2013

Volume Formats Publish Date Topics
2013-12 [PDF] [Word] November 14, 2013 PAYROLL PROCESSING - CALENDAR YEAR-END 2013
  • Issues Requiring Special Attention
  • Key Dates
  • 2013 Payroll Processing
  • Miscellaneous Exception Reports
  • Payroll Operations Calendar
  • Year-End Processing
  • Year-End Leave Processing
  • W-2 Form Contents
  • Contact Information
  • Summary of Quarterly and Year-to-Date Reports
  • Attachments
2013-11 [PDF] [Word] November 6, 2013
  • 2013 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life
  • Reclassification of Taxable Income for Flex Reimbursement Card Payments
  • Name (e.g. suffix) and Address Formatting Requirements
  • VRS Benefit Corrections Policy for Administrative Errors (not Insufficient Funds)
2013-10 [PDF] [Word] October 7, 2013
  • CIPPS Overtime Calculation Methods
  • Payroll@DOA.Virginia.gov
  • PAT Payroll Audit Tool and ARMICS
2013-09 [PDF] [Word] September 10, 2013
  • CIPPS Introductory Payroll Training
  • CIPPS Introductory Leave Training
  • Developing a Basic In-House Training Program
2013-08 [PDF] [Word] June 24, 2013
  • July Check Dates
  • Health Care/Automated Update Changes for July 1, 2013
  • Change in Utility Field for Pre-tax Deductions
  • Optional Group Life Rate Changes
  • Modification to PAT 1500-Hour Report
2013-07 [PDF] [Word] May 6, 2013
Revised May 21, 2013
  • Payroll Processing - FYE 2013
  • Benefit/Deduction Rates
  • FY 14 Healthcare Rate Tables
  • Payroll Operations Calendar - June - November, 2013
2013-06 [PDF] [Word] May 3, 2013
  • PAT 1500 Hour Reports Adjusted for Affordable Care Act Changes
  • VRS Deduction Reminder - Less Than 12 Month Employees
  • Cash Match for 18-Pay Employees
  • Deceased Pay Processing, Revised
2013-05 [PDF] [Word] March 14, 2013
  • CIPPS Introductory Payroll Training
  • CIPPS Introductory Leave Training
  • Developing a Basic In-House Training Program
2013-04 [PDF] [Word] February 27, 2013
  • Mobile Device Allowances
  • Mobile Workforce and State Taxing
2013-03 [PDF] [Word] January 31, 2013
  • IRS Guidance for Lost W-2s
  • New Field on HMCU1 - VSDP Indicator
  • Initial Population of VSDP Indicator
  • VRS Processing for Adjustments Occurring Before October 2012
  • Special Considerations for ORP Eligible Employees During the Election Period
2013-02 [PDF] [Word] January 3, 2013
  • VRS Automated Reconciliation Process
  • Interpreting the Automated Reconciliation Reports
  • How to Process the Automated VRS Reconciliation
2013-01 [PDF] [Word] December 12, 2012 2013 Calendar Year Payroll Operations and Leave Processing
  • Payroll Accounting
  • Payroll Deductions
  • Payroll and Leave Contact Personnel
  • Payroll Operations Calendars
  • Payroll Certification Schedule

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2012

Volume Formats Publish Date Topics
2012-20 [PDF] [Word] December 6, 2012
  • CIPPS Direct Deposit Data Used for EDI
2012-19 [PDF] [Word] November 16, 2012
  • 2012 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life
  • Reclass of Taxable Income for Flex Reimbursement Card Payments
  • Name and Address Formatting Requirements
2012-18 [PDF] [Word] November 9, 2012
Updated 12/12/2012		 PAYROLL PROCESSING - CALENDAR YEAR-END 2012
  • Issues Requiring Special Attention
  • Key Dates
  • 2012 Payroll Processing
  • Miscellaneous Exception Reports
  • Payroll Operations Calendar
  • Year-End Processing
  • Year-End Leave Processing
  • W-2 Form Contents
  • Contact Information
  • Summary of Quarterly and Year-to-Date Reports
  • Attachments
2012-17 [PDF] [Word] November 6, 2012
  • Corrections to Quarterly VEC Reporting
  • VRS Policy Change - Long-Term Disability Deduction
  • VRS Policy Change - 60-Day Election Period for ORP Eligible Employees
  • VRS Modernization - No Payment Process Required for CIPPS Agencies
  • VRS Modernization - Working Examples Updated
  • Expiring Tax Cuts in 2013
2012-16 [PD 2012_16.pdfF] [Wo 2012_16.docrd] October 5, 2012
  • VRS Modernization Changes - Part 4 of a Series
  • Insufficient Funds for Member Contribution
  • VRS Modernization Working Examples
  • Review Online Pending File Employer's Statement of Wage Earnings
  • Agency Profile Updates
2012-15 [PDF] [Word] September 25, 2012
Updated 10/01/2012
  • CIPPS Introductory Payroll Training
  • CIPPS Introductory Leave Training
  • Developing a Basic In-House Training Program
2012-14 [PDF] [Word] September 13, 2012
Updated 11/15/2012
  • General Guidelines for FY 13 Bonus
  • Change to 2012 Certification Schedule
  • New VRS Legislation Prompts "Act Now Campaign"
  • Modified Calculation Spreadsheets Reflecting VRS Modernization Rules
2012-13 [PDF] [Word] August 30, 2012
Revised 09/05/2012
  • VRS Modernization Changes - Part 3 of a Series
  • Processing Instructions - VRS Modernization
2012-12 [PDF] [Word] August 10, 2012
Revised 09/04/2012
  • VRS Modernization Changes - Part 2 of a Series
  • Less than 12 Month Employee Transition Period 8/10-24/2012
2012-11 [PDF] [Word] July 12, 2012
  • VRS Modernization Changes - Part 1of a Series
  • Retro Payments for Earnings Prior to 6/25/12
  • U075 - Flex Reimbursement Account Error Report Runs Each Pay Period
  • Deduction End Date for Plan Year 12 Flexible Reimbursements
  • DGS Parking Rates
  • Out of State Taxing Considerations
2012-10 [PDF] [Word] June 19, 2012
Revised 07/06/2012
  • July Check Distribution
  • Changes to Deductions for Flexible Spending Accounts
  • 401(a)17 Retirement Maximum
2012-09 [PDF] [Word] June 11, 2012
  • Important Garnishment Fee Processing Change Effective June 13th
  • Processing Child Support and Garnishment Fees
  • New Report Writer Report 907 - Missing Child Support Fees
  • Wage Assignments From Payday Lenders
  • Group Life Processing When Employees Retire During the Severance Benefit Period
2012-08 [PDF] [Word] May 25, 2012
Revised 06/12/2012
  • Data Entry of Address on H0BID
  • Payline User Demo
  • Maryland State and Local Tax Reporting
  • July Check Distribution
  • Quarterly Reporting with Virginia Employment Commission (VEC)
2012-07 [PDF] [Word] May 15, 2012
Revised 06/04/2012
  • Payroll Processing - FYE 2012
  • Benefit/Deduction Rate Changes
  • FY 13 Healthcare Rate Tables
  • Payroll Operations Calendar - June - November, 2012
2012-06 [PDF] [Word] April 3, 2012
  • CIPPS Introductory Payroll Training
  • CIPPS Introductory Leave Training
  • Developing a Basic In-House Training Program
2012-05 [PDF] [Word] March 27, 2012
  • New Support/Garnishment Processing Features
  • Garnishment Processing Examples
  • PAT 1500 Reports - Employees with Multiple EIN Records
  • Processing Assistance for CIPPS or Payline
  • Updated VSDP and Pay Dock Spreadsheets Available on Web
2012-04 [PDF] [Word] March 15, 2012
  • Health Care Incentives to be Paid through CIPPS
  • Additional "Deactivate VRS Deductions" Retirement Codes
2012-03 [PDF] [Word] March 7, 2012
  • FY 12 Retirement Rate Changes Effective 3/25/12
2012-02 [PDF] [Word] January 6, 2012
  • Imputed Life Calculations
  • Standard Hours Calculations
  • H0BUO Required Fields - Contract Length and Number of Pays
  • PMIS to CIPPS Interface Update
  • Pay Type "3" for Non-Benefited Flat Rate Employees
  • Quarterly Control Totals - PAT
  • Review Online Pending File
  • Deceased Pay SUI Taxable
  • Maryland State and Local Tax Payments
2012-01 [PDF] [Word] December 12, 2011
  • Payroll Accounting
  • Payroll Deductions
  • Payroll and Leave Contact Personnel
  • Payroll Operations Calendars
  • Payroll Certification Schedule

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2011

Volume Formats Publish Date Topics
2011-22 [PDF] [Word] December 16, 2011
  • Why Refunds for Weight Watcher Fees are Taxable Income
  • Employee Tax Paid by Employer
  • Manual Paysets - Cautionary Tips
2011-21 [PDF] [Word] December 7, 2011
  • New Tax Laws - Employees who Live and Work in Pennsylvania
  • HMCU1 - Healthcare Membership Type "E"
  • Health Insurance Plan Awards/Incentives are Taxable Income
  • Revised Calculation for Imputed Income
  • Collection of VRS Benefit Amounts over Contract Period
2011-20 [PDF] [Word] November 21, 2011
  • Issues Requiring Special Attention
  • Key Dates
  • 2011 Payroll Processing
  • Miscellaneous Exception Reports
  • Payroll Operations Calendar
  • Year-End Processing
  • Year-End Leave Processing
  • W-2 Form Contents
  • Contact Information
  • Summary of Quarterly and Year-to-Date Reports
  • Attachments
2011-19 [PDF] [Word] November 8, 2011
Page 2 revised 11/17/2011
  • 2011 Tax Reporting for ORP Retirees
  • Reclassification of Taxable Income for Flexible Reimbursement Card Payments
  • Deferred Compensation and Optional Retirement Plan Errors
2011-18 [PDF] [Word] November 1, 2011
  • Elimination of Health Insurance Codes for LWOP
  • LT code on HMCU1 turns off Imputed Life on H10AS
  • IRS Qualified Transportation and Commuter/Transit Pass Limits for 2012
2011-17 [PDF] [Word] October 5, 2011
  • Taxability of Cell Phone Stipends/Allowances
  • Retirement Code LT Deactivates Optional Group Life
  • Deleting Manual Paysets Reminder
  • Employee Name/Address Formatting
2011-16 [PDF] [Word] September 30, 2011
  • Disposable Earnings: Solution Includes Mandatory Retirement Deductions
  • Contract Lengths - 9, 10, 11 Month Employees
  • Deduction Override Processing
2011-15 [PDF] [Word] September 19, 2011
  • New Field for Group Insurance and Retiree Credit Only
  • Changes to H0ZDC
  • New Health Care Provider
  • Processing Assistance for CIPPS or Payline
  • Fidelity Enrollment Forms
2011-14 [PDF] [Word] September 19, 2011
  • CIPPS Beginners Payroll Training
  • CIPPS Introductory Leave Training
2011-13 [PDF] [Word] September 8, 2011
  • Prior Service Credit for VSDP Work-Related Short-Term Disability
  • 60 Day Election Period for ORP Eligible Employees
  • Social Security Number Protection Act and IRS Payment Agreements
  • Manual Paysets - Cautionary Tips
2011-12 [PDF] [Word] August 15, 2011
Pages 6-8 revised 08/18/2011
  • Understanding Creditable Compensation & Report 869
  • How Creditable Compensation Affects CIPPS Processing
  • Summary of Processing Options [PDF] [XLSX]
2011-11 [PDF] [Word] July 22, 2011
  • Retirement Contributions When Pay is Docked
  • Coming Soon - Other Transactions Affecting Retirement Contributions
  • Special Pay 075, Dock & Ben and Special Pay 076, Dock Pay
  • New Calculation Spreadsheets
  • Employees with Retirement Buyback
  • Use of LT Retirement Code
  • Deferred Comp Enrollment for Employees Re-Hired from WTA-Status
2011-10 [PDF] [Word] June 21, 2011
  • July Check Distribution
  • How to Process Retirement Plan Code Corrections
  • New - Report 869 - Employees Not Paying Member-Portion Retirement Contributions
  • Change in Benefit Base for Retirement Calculations
2011-09 [PDF] [Word] May 31, 2011
  • Optional Group Life Premium Update
  • Creditor Garnishments - Disposable Income
  • FIPS Code Error Report
  • Increase in VGEA Dues
2011-08 [PDF] [Word] May 17, 2011
  • New PAT Leave Module Available
  • Tracking Recognition Leave Earned - 4/22/11
2011-07 [PDF] [Word] May 5, 2011
Revised May 25, 2011
  • Payroll Processing - Fiscal Year-End 2011
  • Benefit/Deduction Rate Changes
  • FY 12 Healthcare Rate Tables
  • Payroll Operations Calendar - June - November, 2011
2011-06 [PDF] [Word] March 8, 2011
  • CIPPS Beginners Payroll Training
  • CIPPS Introductory Leave Training
  • Supplemental Tax Rates
  • Deferred Compensation and Annuity Update
  • Processing Tax-Deferred Deductions
  • Social Security Number Protection Act of 2010
2011-05 [PDF] [Word] February 4, 2011
  • Tax-Related Reminders
  • Wage Repayments
  • Taxable Fringe Benefits
  • Garnishment Processing - Disposable Income
  • Employee OASDI on U093
2011-04 [PDF] [Word] January 24, 2011
  • Policy Change - Employee Associations
2011-03 [PDF] [Word] January 19, 2011
  • Special Processing for Prior Year FICA Tax Adjustments
  • Misc Insurance & Annuities Focus Meeting
2011-02 [PDF] [Word] December 22, 2010
  • Buyback Changes for Plan 2 Employees
  • Reduction in Miscellaneous Fields in CIPPS
  • Employee OASDI Rate Change for 2011
2011-01 [PDF] [Word] December 15, 2010
Revised January 07, 2011
2011 Calendar Year Payroll Operations and Leave Processing
  • Payroll Accounting
  • Payroll Deductions
  • Payroll and Leave Contact Personnel
  • Payroll Operations Calendars
  • Payroll Certification Schedule

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