The Department of Accounts (DOA) seeks an individual to work in the Commonwealth Vendor Group (CVG) unit as a Vendor Maintenance Analyst (CVG). The CVG unit is part of the COFR division (Compliance Oversight and Federal Reporting).

DOA’s mission is to provide a uniform system of accounting, financial reporting, and internal control adequate to protect and account for the Commonwealth’s financial resources, while supporting and enhancing the recognition of Virginia as the best managed state in the union.

Location:

This position has a hybrid work schedule, working three days per week in the office in downtown Richmond, VA, in the James Monroe Building at 101 North 14th Street.

Job Duties:

This position ensures compliance with all applicable vendor maintenance policies and procedures for the Commonwealth Vendor Group (CVG) under the Assistant Director for Compliance Oversight and Federal Reporting. Enters, updates, and reviews fiscal vendors in Cardinal; reviews and approves procurement vendors from the eVA Vendor Interface; collects, files, and documents the collection of Form W-9 for vendors; maintains the accuracy of 1099 reporting data on vendors; reviews and updates procurement vendor data from the eVA Error Log; conducts ad hoc quality assurance reviews of vendor data in Cardinal; assists with managing the CVG email account and responds to hotline calls; responds to vendor inquiries, providing timely and accurate information; assists agencies with vendor-related 1099 issues; provides assistance in updating and/or developing training modules and job aids for all CVG and Vendor Maintenance areas; and develops and updates policies related to CVG.

Minimum requirements:

Knowledge of advanced project management techniques, data collection and analysis.
Knowledge of government financial practices including vendor data management; government purchasing policies and procedures; and eVA and its functionality. Ability to analyze data, make recommendations, and report findings; establish and maintain strong working relationship with customers; and work independently in a professional manner in fast-paced environment.

Additional Considerations:

Experience in vendor maintenance, procurement, customer service, or a related field preferred. Experience with Oracle PeopleSoft Financials applications, Enterprise Resource Planning (ERP) systems, and working in a shared services/internal service delivery role preferred.
Experience with Cardinal, eVA procurement system, vendor database management, creating training materials, and developing procedures preferred.

Special Instructions:

State applications for this position will only be accepted online through the State website. You will be provided a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Applicants requiring visa sponsorship need not apply. No faxed, mailed, or emailed applications will be accepted. Applications must be submitted online by 11:55 pm EST on the closing date for consideration.

All job offers will be contingent upon successful completion of reference checks and a criminal background check.

DOA is an Equal Opportunity Employer, supports diversity in the workplace, and is certified as a Virginia Values Veterans employer. Veterans and individuals with disabilities are encouraged to apply.

State applications for this position will only be accepted online through the state website at: https://www.jobs.virginia.gov/jobs/vendor-maintenance-analyst-cvg-richmond-virginia-united-state

The current post is scheduled to close on July 7, 2024.

The Department of Accounts (DOA) seeks a payroll professional to work as a Payroll/Benefits Analyst in the Payroll Services Bureau (PSB). DOA’s mission is to provide a uniform system of accounting, financial reporting, and internal control adequate to protect and account for the Commonwealth’s financial resources, while supporting and enhancing the recognition of Virginia as the best managed state in the union.

Location:

This position offers a hybrid work schedule, with three days per week working in our office located in the James Monroe Building at 101 North 14th St., Richmond, VA 23219. Local travel is required. Work is performed onsite at the DOA office and other state agency offices.

Job Duties:

This position independently performs the processing, analysis and reconciliation responsibilities associated with the administration of the payroll and benefits accounting functions for a high volume of employees assigned agencies.

Processes complex payroll, benefits, and leave transactions for multiple salaried and wage payroll certifications each scheduled pay period; reviews reports to ensure accurate exceptional item processing and makes necessary updates; handles court-ordered withholdings, direct deposits, tax withholding, voluntary deductions; prepares payments for distribution to assigned agencies and third parties; pursues collection of overpayments; audits and processes leave payouts; analyzes and resolves exceptions; performs monthly reconciliations; produces reports for agency monitor responsibilities; assists with annual leave liability analysis; files associated documents; and provides excellent customer service.

Minimum requirements:

Knowledge of: generally accepted payroll practices; Microsoft Office applications (including Word, Excel), strong oral and written communication; mathematical skills; customer service; accurate data entry; multitasking; teamwork; analytical skills; ability to independently review and apply established policies, procedures, standards, and regulations; work independently within existing guidelines and policies in a fast-paced environment; analyze a wide variety of data and determine appropriate handling; adapt to changes in policies, procedures, and priorities proficiently; handle multiple work assignments of varying complexity simultaneously and inform management of the status of work completion; manage details with few errors; interpret instructional materials and execute business processes accordingly; analyze problems of varied and considerable difficulty and determine appropriate resolutions; read and analyze reconciliation reports of varied and considerable difficulty; prepare certifications and reconciliations accurately and proficiently; maintain a strong level of professionalism in all interactions; and display emotional maturity necessary for this position.

Additional Considerations:

Accounting and/or payroll experience. Government payroll experience. Experience processing high volumes of payroll and working with benefits processing and/or absence management. Related experience in high-volume environments.

Special Instructions:

State applications for this position will only be accepted online through the State website. You will be provided a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Applicants requiring visa sponsorship need not apply. No faxed, mailed, or emailed applications will be accepted. Applications must be submitted online by 11:55 pm EST on the closing date for consideration.

DOA is an Equal Opportunity Employer, supports diversity in the workplace, and is certified as a Virginia Values Veterans employer. Veterans and individuals with disabilities are encouraged to apply.

State applications for this position will only be accepted online through the state website at: https://www.jobs.virginia.gov/jobs/payroll-and-benefits-analyst-richmond-virginia-united-states-9b021b8b-4c4e-49b9-855a-a8f1efc8ad5e

The current post is scheduled to close on June 2, 2024.