The Department of Accounts (DOA) seeks an accounting professional to work in the General Accounting unit as an Assistant Director for Accounting Operations.

DOA's mission is to provide a uniform system of accounting, financial reporting, and internal control adequate to protect and account for the Commonwealth's financial resources, while supporting and enhancing the recognition of Virginia as the best managed state in the union.

Location:

This position has a hybrid work schedule, working three (3) days per week in the office in downtown Richmond. The position is based at the office in the James Monroe Building at 101 North 14th Street, Richmond, VA 23219.

Job Duties:

Serves as an Assistant Director in the General Accounting Unit to oversee the integrity of the Commonwealth's accounting data and compliance with the Appropriation Act, Code of Virginia, and established policies and procedures. Supervises and reviews complex and critical statewide reconciliations, analyses, and entries to ensure they are performed in compliance with internal control best practices. Directs and manages the accounting and control activities peculiar to year-end processing. Executes Locality Distributions as required by the Appropriation Act and Code of Virginia. Oversees the daily Cash Reconciliation process, ensuring that cash in Cardinal reconciles to cash in the Department of the Treasury's (TRS) system, Frontier. Oversees the Higher Education Restructuring process, reviewing Tier I, II, and III Higher Education Restructuring allocation schedules, reconciliations, other analyses, and entries to ensure they were prepared accurately. Oversees the Non-General Fund Interest process to post interest to non-general funds that have been authorized to retain their interest by the Constitution, Code of Virginia, Appropriation Act, or the Comptroller. Oversees the ChartField Maintenance process to include, but not limited to, establishing business units, funds, programs, accounts, capital projects, and FIPS in Cardinal. Oversees the Comptroller's Debt Setoff (CDS) and Central Agency Budget processes. Reviews Agency to Agency (ATA) GL Journals and Cardinal queries for accuracy. Performs a month-end close review to ensure all required recurring and non-recurring GL journal entries are processed correctly. Participates in General Accounting Operations projects as a subject matter expert. Responds to requests or inquiries from DOA management, other state officials, and external sources. Recommends accounting policies and procedures related to the responsibilities of the General Accounting Operations Unit. Participates in the legislative review process during the General Assembly Session. Provides subject matter expert support for ARMICS and APA requests.

Minimum requirements:

Knowledge of financial operations, internal control procedures, and state and federal law and regulations. Working knowledge of Principles of Accounting, Generally Accepted Accounting Principles (GAAP) for government, and MS Office Suite (Word, Excel, and Access). Strong working knowledge of Oracle PeopleSoft Financial applications. Strong organizational, process improvement, analytical, and oral and written communication skills. Demonstrated ability to apply GAAP, financial operations, internal control procedures and state and federal law and regulations, analyze and resolve complex problems and to develop and implement complex accounting procedures and reports, work collaboratively with management, staff, and agency personnel; research and resolve financial issues; communicate effectively with internal and external staff; organize, prioritize and evaluate the work of others; understand, develop, and apply policies and procedures; collect, maintain, and secure sensitive supplier data; conduct business with integrity and respect; identify alternatives and propose changes that improve quality and efficiency; and supervise professional accounting staff engaged in a variety of statewide fiscal and accounting functions.

Other considerations:

Considerable experience applying generally accepted accounting principles (GAAP), financial management, developing policies and procedures, and using automated financial/accounting systems. Experience relating to governmental accounting. Experience with supervising professional-level staff engaged in a variety of statewide fiscal and accounting functions preferred.

Special Instructions:

Applications for this position will only be accepted online through the State website. You will be provided a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Applicants requiring visa sponsorship need not apply. No faxed, mailed, or emailed applications will be accepted. Applications must be submitted online by 11:55 pm EST on the closing date for consideration.

All job offers will be contingent upon successful completion of reference checks and a criminal background check.

DOA is an Equal Opportunity Employer, supports diversity in the workplace, and is certified as a Virginia Values Veterans employer. Veterans and individuals with disabilities are encouraged to apply.

State applications for this position will only be accepted online through the state website at: https://www.jobs.virginia.gov/jobs/accounting-operations-assistant-director-richmond-virginia-united-states

The current post is scheduled to close on October 29, 2024.

The Department of Accounts (DOA) seeks a payroll professional to work as a Payroll/Benefits Analyst in the Payroll Services Bureau (PSB). DOA's mission is to provide a uniform system of accounting, financial reporting, and internal control adequate to protect and account for the Commonwealth's financial resources, while supporting and enhancing the recognition of Virginia as the best managed state in the union.

Location:

This position has a hybrid work schedule, working three days per week in the office in downtown Richmond, VA. This position is based at our office in the James Monroe Building at 101 N. 14th Street, Richmond, VA 23219.

Job Duties:

This position independently performs the processing, analysis and reconciliation responsibilities associated with the administration of the payroll and benefits accounting functions for a high volume of employees assigned agencies.

Processes complex payroll, benefits, and leave transactions for multiple salaried and wage payroll certifications each scheduled pay period; reviews reports to ensure accurate exceptional item processing and makes necessary updates; handles court-ordered withholdings, direct deposits, tax withholding, voluntary deductions; prepares payments for distribution to assigned agencies and third parties; pursues collection of overpayments; audits and processes leave payouts; analyzes and resolves exceptions; performs monthly reconciliations; produces reports for agency monitor responsibilities; assists with annual leave liability analysis; files associated documents; and provides excellent customer service.

Minimum Requirements:

Knowledge of: generally accepted payroll practices; Microsoft Office applications (including Word, Excel), strong oral and written communication; mathematical skills; customer service; accurate data entry; multitasking; teamwork; analytical skills; ability to independently review and apply established policies, procedures, standards, and regulations; work independently within existing guidelines and policies in a fast-paced environment; analyze a wide variety of data and determine appropriate handling; adapt to changes in policies, procedures, and priorities proficiently; handle multiple work assignments of varying complexity simultaneously and inform management of the status of work completion; manage details with few errors; interpret instructional materials and execute business processes accordingly; analyze problems of varied and considerable difficulty and determine appropriate resolutions; read and analyze reconciliation reports of varied and considerable difficulty; prepare certifications and reconciliations accurately and proficiently; maintain a strong level of professionalism in all interactions; and display emotional maturity necessary for this position.

Other Considerations:

Accounting or payroll experience. Government payroll experience. Experience processing high volumes of payroll and working with benefits processing and/or absence management. Related experience in high-volume environments.

Special Instructions:

Applications are only accepted through the state jobs website. You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Applicants requiring visa sponsorship need not apply. No faxed, mailed, or emailed applications will be accepted. Applications must be submitted online by 11:55 pm EST on the closing date for consideration.

All job offers will be contingent upon successful completion of reference checks and a criminal background check.

DOA is an Equal Opportunity Employer, supports diversity in the workplace, and is certified as a Virginia Values Veterans employer. Veterans and individuals with disabilities are encouraged to apply.

State applications for this position will only be accepted online through the state website at: https://www.jobs.virginia.gov/jobs/payroll-and-benefits-analyst-richmond-virginia-united-states-7d93a023-33b7-4bd8-99e5-fa1702a8727d

The current post is scheduled to close on September 22, 2024.